St. Pete MAD DOGS Triathlon Club,
Inc.
(SPMDTC)
Article I.
MEMBERSHIP
Section 1.01 SO YOU WANT
TO BE A ST. PETE MAD DOG…
St. Pete MAD DOGS is a
membership of fun-loving triathletes who train, race and howl together. We include all levels of experience and
expertise that want to share their love of triathloning. MAD DOGS are not just from the
Our requirements:
(a) You must be a fun-loving triathlete, defined as one
who is an official finisher of a triathlon.
(b) You must have completed one official triathlon,
defined as a single event that combines the disciplines of swimming, cycling
and running skills of any distance, in any order (Relays do not count as a
qualifier).
(c) You must display ethical and honorable conduct to our
members and your Club, and members must treat each other with dignity and
respect.
(d) You must display good sportsmanship at all times.
(e) You must fill out and sign the St. Pete MAD DOGS
membership application and submit it for acceptance to the membership committee
with all payments of fees and dues.
(f) When you receive your Mad Dog number your membership is validated.
(g)
The club’s annual Hair of the Dog Triathlon will qualify a finisher for membership into the St. Pete MAD DOGS triathlon club. The course shall be defined as a physical swim; start and finish to be determined on the day of the event, a bike ride from the North Beach Parking lot to the circle on the East end of the island and back, and a run from the parking lot to Fort DeSoto and back.
Section 1.02 Club Dues
(a) New membership fee is $35 (includes T-shirt) for
individuals and $50 for a family membership which includes triathlete children
under the age of 18 at one mailing address.
(b) Annual renewal fee is $25 for individuals and $30 for
family.
(c) Dues are non-refundable.
(d) Dues are subject to change by recommendation of the
Treasurer and voted on by the membership.
Section 1.03 Member
description:
(a) Active member is defined as a member who has paid
their annual dues and is not under suspension.
(b) Inactive member is defined as a member who is not
current in his/her annual dues, which will prohibit their ability to vote within
the club, participate at club meetings,
serve on a committee, or participate in any special club event.
1)
Your application
or renewal must be received by the 15th of the month in order to be
considered by the membership committee for inclusion in the rolls for that
month. If received after the 15th, your membership will be
considered by the membership committee for inclusion in the rolls for the
following month.
(c) Resignations or reinstatements of your active
membership must be submitted in writing to the membership committee.
1)
If your request
is asking for reinstatement to the active membership roll, you must follow the
process for a new member. You will not be reissued a
new Mad Dog number but will be notified in writing of the membership
committee’s decision.
(d) Family and/or prospective members can be a guest of
an active member to Mad Dog activities.
Article II.
BOARD OF
DIRECTORS
Section 2.01 The Board
Members
(a) President
(b) Vice President
(c) Secretary
(d) Treasurer
(f)
Board
Member
(g) Board Member
(h) Board Member
(i)
Board
Member
Section 2.02 General Info
for Board Members
(a) Must be an Active Member and completed 3 official triathlons.
(b) The Board members shall have general supervision of
the affairs of the club between its business meetings, fix the hour and place
of meetings, make recommendations to the club, and shall perform such other
duties as specified in these By-laws.
(c) All Board Members must be insurable (bondable) at the
clubs expense.
(d) All Board Members must be able to attend all
meetings.
(e) All Board Members must live within the Tampa Bay Area
(
(f)
Performs such other
duties applicable to the office as prescribed by the parliamentary authority
adopted by the club.
(g) No Board Member will be financially compensated.
(h) The BOD shall work within the confines of the budget
and deviations from that budget will require membership approval.
(i)
The St. Pete Mad Dog Triathlon Club & The
Section 2.03 President
(a) Presides over Board meetings,
business meetings, appoints needed committees
and/or chairmen of committees as directed by the Board.
(b) Guides the members of the Board in devising and
implementing goals, policies, and practices aimed at effective, coordinated
pursuit of club objectives for the best interests of the club.
(c) The President is spokesperson for the club in public
and makes presentations.
(d) Issues call for special meetings when necessary.
(e) Interfaces with USAT or other sport sanctioning
bodies.
(f)
Signs all
official legal documents of the organization with Board approval.
(g) Under the by-laws of the club, the President is a
non-voting moderator at all meetings except;
1)
If the
President’s vote would break a tie vote
2)
If the
President’s vote would create a tie vote
3)
If the vote is
taken by ballot
(h) Maintains the order of the meeting in a fair and
impartial manner.
(i)
The President is
responsible for protecting the rights of all members.
(a) Chairman of membership committee.
(b) The audit committee reports directly to the
membership thru the Vice President.
(c) Shall preside at board and/or business meetings in
the absence of the President.
(d) Accepts and processes new applications, renewals, and
resignations of all members thru the membership committee.
(a) Collects and maintains all committee reports,
official documents and records of the organization, including the membership
roll.
(b) Keeps accurate minutes of all meetings and presents
them to the membership at meetings.
(c) Handles all correspondence for the organization.
(d) Prepares the meeting agenda and can call the meeting
to order in the absence of the President and Vice President.
(e) Keeps all of the official books and supplies needed
for the meeting.
(f)
Signs for
approval all accounts payable by the treasurer as “second signature” for
amounts over $300.
(g) Maintains current copy of the club bylaws.
(a) Chairman of finance/budget committee
1)
(b) Shall maintain an accurate account of all monies and
at the end of the year, (At the Annual Meeting) shall present a complete accounting of all transactions
of the previous fiscal year.
(c) Shall report a complete balance sheet if requested at
meetings and provide same to the designated monthly financial reviewer (a non
Board Member). On a monthly basis a member of the audit committee, who has no
authority to withdraw funds, will review the financial accounts.
(d) The club shall have a designated financial reviewer
(A non Board Member whom shall have no check writing privileges or access to
club account/cash). This reviewer shall preferably be a CPA or accountant and shall
be knowledgeable in financial and accounting principles.
1)
The designated
financial reviewer as noted above will receive copies of conduct a review or
that fiscal years financial reports and documentation, and report back directly
to the audit committee (consisting of non board members & non budget
committee members) with any findings and recommendations.
(e) Receive dues and other monies, and depositing such in
the club’s appropriate account.
(f)
Pays all
accounts payable associated with the organization and authorized by the board.
(g) Shall provide receipts on request for all monies paid
to the organization.
(h) Neither the Treasurer nor any other member shall ever
keep club money in their personal account.
Section 2.07 Newsletter
Editor
(a) Responsible for the Newsletter.
Article III.
ELECTION
of the BOARD of DIRECTORS
Section 3.01 Nominations
for the (9) Board of Directors
(a) A volunteer nominating committee will be formed at the
August membership meeting to present a slate of candidates for the (9) BOD and
presented to the general membership at the September meeting.
(b) Additional nominations for board members will be
taken from the floor during the September membership
meeting. After this meeting the nominations will be closed.
(c) President will automatically be re-nominated unless
they decline.
(d) Candidates must be an active Mad Dog member for a
minimum of 6 months.
(e) Candidates must be able to attend 8 regular board meetings.
Section 3.02 Elections
(a) Voting will be by ballot for the (9) BOD by title at
the October general membership meeting.
1)
The Ballot is to
be prepared by the secretary.
(b) Results of the elections will be counted and
documented by two members of the general membership selected by the presiding
officer.
1)
In the event of
a tie, the top two candidates will have a re-vote by ballot.
2)
In the event of
a second tie, the membership can choose by a show of hands to:
i)
Continue voting
by ballot until the tie is broken.
ii)
Or choose to
have the presiding officer break the tie.
(c) The results will be announced before the meeting is
adjourned and posted on the Mad Dog web site and in the next issue of the Mad
Dog Newsletter.
Section 3.03 Terms
(a) All Board members shall serve a one year term.
(b) Neither the President nor the Treasurer shall serve
more than 3 consecutive terms.
1)
All other board
positions have unlimited terms.
(c) Transition to the new Board Members will take place
at the annual anniversary party of the club. The actual anniversary date is on
November 6 each year.
(d) Official duties will begin after the meeting at which
they were elected or until there newly elected successor assumes the office.
(e) For transition, all reports and records, etc. must be
submitted in written form, typed or in legible long hand to the incoming board
member.
Section 3.04 Vacancies
(a) If there are less than 3 months remaining in a
vacated board member position, the position will be appointed by the board.
(b) If more than 3 months remain in the vacated position
it will be filled by a special election for that position at a general
membership meeting.
(c) This person will serve only the remaining balance of
the term.
(a) In order to cast a vote you must be an Active Member over 18 years of age or older and in
good standing.
(b) Generally an unqualified majority vote approves all
motions. See Robert Rules of Order for exceptions.
(c) Voting can be by show of hands, ballot, roll call or
voice.
(d) You must be present at the meetings to vote.
(e) Business transactions at the BOD
meetings must be a majority vote of the entire membership of the board.
Section 4.02 Quorum
(a) Membership Meeting–A quorum shall be a minimum of the number of elected board members times two plus one more.
(b) BOD Meeting – A quorum
shall be a minimum of 2/3 of the board members.
(c) Special Meeting–A quorum shall be a minimum of the number of elected board members times two plus one more.
Section 5.01 General Membership Meetings
(a) Meetings will be held in
1)
(b)
Time and place or date changes will be posted in the
Mad Dog Newsletter and the Mad Dog web site.
(c) There will be no December meeting.
(d) This meeting should follow the standard agenda for
meetings according to Robert’s Rules of Order.
(e) This meeting is to provide a forum for active members to discuss topics, or bring up motions
or issues to be discussed or voted on by the membership.
(f)
Each active member in good standing has the right to
present a motion for discussion and/or vote by the membership.
1)
Motions for
discussion should be brought up at the New Business portion of the meetings.
2)
Time limit to
present a motion for discussion will be 3 minutes.
3)
Time limits to
discuss/debate a motion will be limited to 5 minutes per member.
i)
Additional time
may be granted by a show of hands from the general membership if requested.
Section 5.02 Board of Directors’ Meetings
(a) The BOD will schedule this meeting and post the date,
time and place (within Pinellas County) on the Web site, usually once a month or
as needed.
(b) This meeting is for discussions of leadership,
direction, information, strategies, organization, and determines future goals
of the club.
(a) Discussions from these meetings will yield items on
the agenda to be brought before the general membership for discussion and/or
vote.
(b) All active members are
welcome to attend as observers only
(c) If you would like to discuss a topic, request must be
submitted in writing with topic of discussion to the BOD. This must be done at
least 2 working days prior to the meeting.
(d) Voting will be per Voting Article.
(a) A special meeting is defined as a single specific
topic for discussion or vote. No other business can be transacted except for
that for which the meeting was called.
(b) All special meeting must have at least three business
days notice.
(c) Any member of the BOD may call a special meeting.
(d) The general membership may also call for a special meeting
if there is a petition presented to the BOD with a minimum of 25 signatures
from the general membership.
1)
Signatures must
be from active Members
(e) Notification will be by email and posted on the
web site, or by telephone if requested.
(f)
This meeting
will be held within Pinellas County.
Article VI.
AMENDMENTS
Section 6.01 Proposals
(a) Amendments to these by-laws may be proposed by any active member over 18 years of age.
(b) The proposed amendment will be published in the next
newsletter, and a vote will be held at the general
membership meeting following the distribution of that newsletter.
(c) The proposed amendment will be incorporated in the
by-laws if approved by a two-thirds majority vote of active
members over 18 years of age.
Article VII.
LOCATION
Section 7.01 LOCATION:
(a) The principal place of business and mailing address
of this corporation shall be:
St.
Pete Mad Dogs
Post
Office Box 635
Article VIII.
NON-PROFIT
STATUS
Section 8.01 The St. Mad
Dog Triathlon Club is a 501(c)7
(a) “Corporation
not for profit” means a corporation no part of the income or profit of which is
distributable to its members, director, or officers.
(b) No organizational requirement
(c) No requirement to dedicate assets
(d) Social activity must be primary; other activities
must be less than primary.
(e) No limit on legislative activity as long as it
furthers the exempt purpose.
(f)
Political
activity permitted, but taxed.
(g) Serves the social and recreation purposes of members.
(h) Donations not deductible as charitable contributions.
(i)
Not eligible for
lowest bulk mail rates.
(j)
Exempt from
Federal income tax on income derived from members; other income taxed.
Article IX.
POWERS
Section 9.01 In order to
promote the purposes of this club, it may acquire property by grant, gift,
purchase, devise or bequest and hold and dispose of such property as the club
shall require for the benefit of the club and not for any individual financial
gain, with the approval of the general membership thru a motion and vote.
Article X.
PARLIAMENTARY
AUTHORITY
Section 10.01 The rules contained in the current edition of
Robert’s Rules of Order shall govern the club in all cases to which they are applicable
and in which they are not inconsistent with these By-laws and any special rules
of order the club may adopt.
Article XI.
EFFECTIVE DATE
Section 11.01 These By-laws will take effect upon approval by the membership
and take precedence over any and all previous By-laws of the Club.
End of By-Laws
View My Stats
Adopted
by the membership 05/29/2003
Updated on 03/09/2008